Managing property in Kenya while living abroad or being occupied with other commitments can be overwhelming. Many landlords struggle with rent collection, tenant management, property maintenance, and following up on taxes or land rates. To address these challenges, TheSuccessMinds.net offers comprehensive Property Management and Landlord Support Services tailored for both diaspora landlords and local property owners.
We provide a structured, accountable, and transparent service that ensures your property generates income, remains compliant with laws, and is well maintained at all times.
1. Rent Collection and Tenant Management
- Collection of rent on behalf of the landlord.
- Issuing receipts and keeping accurate rent records.
- Following up with tenants who delay payments.
- Handling move-in and move-out inspections.
- Addressing minor tenant complaints before they escalate.
Benefit: Landlords enjoy reliable cash flow without having to chase after tenants.
2. Regular Property Inspections and Maintenance
- Scheduled inspections to check the condition of the property.
- Detailed photo and video updates sent to landlords.
- Monitoring of cleanliness and tenant compliance.
- Coordination of repairs for plumbing, electrical work, or structural issues.
- Supervision of renovations and upgrades.
Benefit: Prevents deterioration of property and ensures its long-term value.
3. Tax, Bills, and Land Rate Payments
- Payment of annual land rates and land rent.
- Settlement of property tax obligations with KRA.
- Payment of utility bills including electricity, water, and waste management.
- Proper documentation of all transactions with receipts shared.
Benefit: Avoids penalties, fines, or unexpected arrears that could lead to property loss.
4. Document Follow-Up and Legal Support
- Assistance in acquiring or submitting official property documents.
- Liaising with lawyers on property-related matters.
- Support in title deed transfers and registration.
- Handling correspondence with government offices such as county and lands offices.
Benefit: Saves landlords from lengthy processes and bureaucracy.
5. Tenant Placement and Screening
- Advertising vacant units.
- Vetting tenants through reference checks and employment details.
- Drafting tenancy agreements with legal support.
- Handover of keys and proper documentation.
Benefit: Attracts quality tenants and reduces risks of default or property misuse.
6. Construction and Investment Supervision
- Monitoring ongoing construction projects.
- Sending progress reports with photos and videos.
- Overseeing farms and shambas, including purchase of inputs and labor coordination.
- Verifying contractor and supplier work to protect against fraud.
Benefit: Protects landlords from mismanagement and dishonest dealings during projects.
7. Emergency Response and Property Security
- Immediate response to urgent issues such as break-ins, disputes, or water damage.
- Liaising with security companies, caretakers, or service providers on behalf of the landlord.
Benefit: Peace of mind knowing issues will be handled promptly even when you are not in the country.
8. Financial Reporting and Accountability
- Accurate record-keeping of all rental income and expenses.
- Monthly statements provided to landlords.
- Scanned receipts and proof of transactions shared.
- Simple annual financial reports to help landlords track performance.
Benefit: Ensures transparency and gives landlords full visibility of their investment.
9. Eviction and Dispute Resolution
- Issuing notices to defaulting tenants in line with Kenyan law.
- Coordination with lawyers for legal eviction procedures.
- Guidance and support in tenant disputes.
Benefit: Protects landlords’ rights while following due legal processes.
10. Additional Value-Added Services
- Housekeeping and inspection of vacant houses to prevent vandalism.
- Landscaping and compound maintenance.
- Insurance follow-up for property and landlord protection.
- Preparing houses for landlords or families visiting Kenya.
Benefit: Properties remain in excellent condition and ready for occupation at any time.
Service Packages
We offer flexible plans to suit different landlords:
Basic Retainer (Single Units/Small Property)
- From Ksh 10,000 per month
- Rent collection, bill payments, and monthly updates.
Standard Retainer (Apartments / Multiple Units)
- From Ksh 20,000 – 35,000 per month
- Rent collection, tenant management, inspections, repairs coordination, and financial reporting.
Premium Retainer (Estates / High-Value Properties / Diaspora Landlords)
- From Ksh 50,000 per month
- Full package: rent collection, tenant vetting, inspections, legal follow-up, emergency response, and detailed reporting.
Why Choose TheSuccessMinds.net?
- Direct accountability – managed personally by Tabitha Gachanja.
- Transparent operations – all transactions supported with photos, receipts, and reports.
- Flexible arrangements – one-off services or ongoing monthly management.
- Reliable support – trusted by landlords abroad who value efficiency and integrity.
Contact Information
Website: www.thesuccessminds.net
Call/WhatsApp: +254 715 603 507
Email: tabzgm@gmail.com
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